In this episode of Engineers for Communities, we discussed how to improve communication with review agencies and streamline the approval process for your projects. We shared a technique using video communication to overcome common challenges in email communication and achieve better results.
– The problem: Miscommunication, delayed responses, and lack of visual context in emails can lead to project delays and increased costs.
– Solution: Use video communication for clearer, more engaging, and concise messaging.
– Advantages of video communication:
– No scheduling meetings needed.
– Convenient for recipients
– Footage can be replayed for clarity.
– Better information retention
– Easier to explain complicated ideas.
– Use video communication for both internal and external communication, standardizing processes, and enhancing presentations.
– Tools recommended: Microsoft Teams, Zoom, Loom, Google Meet, Vidyard, BombBomb, and OBS for more advanced features.
– Best practices: Keep videos short, address specific points, have plans marked up, and attach PDFs where needed.
– The problem: Miscommunication, delayed responses, and lack of visual context in emails can lead to project delays and increased costs.
– Solution: Use video communication for clearer, more engaging, and concise messaging.
– Advantages of video communication:
– No scheduling meetings needed.
– Convenient for recipients
– Footage can be replayed for clarity.
– Better information retention
– Easier to explain complicated ideas.
– Use video communication for both internal and external communication, standardizing processes, and enhancing presentations.
– Tools recommended: Microsoft Teams, Zoom, Loom, Google Meet, Vidyard, BombBomb, and OBS for more advanced features.
– Best practices: Keep videos short, address specific points, have plans marked up, and attach PDFs where needed.
In the demonstration, we showed how to create a video using Microsoft Teams, share it with the recipient, and incorporate it into a comment response letter. We also discussed some tips and tricks for using video communication effectively with sub-consultants and other external teams.
Stay tuned for more lunch and learn presentations designed to help you improve your skills and knowledge in the engineering and development community.
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